All tuition and fee payments are handled through a third-party billing processor, FACTS.

It is the responsibility of the family to ensure that they have established an account with FACTS and that they manage and maintain a current account at all times. Additionally, it is the responsibility of the family to read and understand all policies and procedures related to their account with FACTS, including but not limited to payment methods and due dates.

HHCA offers multiple payment plans: an annual one-time payment, or bi-annual, quarterly, or monthly payments. A discount is offered for tuition paid in full by June 15th prior to the start of that school year. If paying monthly, payments are required to be set up as an auto-draft.

In order to reserve a student’s seat for the coming year, HHCA requires at least 25% of tuition to be paid before the start of school. This is composed of payments due in June, July, and August if paying monthly; or the first quarter or semester if paying quarterly or bi-annually.

A late fee of $25.00 will be assessed for non-timely payment of tuition and fees. A $25.00 bank fee will be assessed for returned checks or failed payments.

Payment of tuition is a condition of continuing enrollment. The individual(s) who signs the enrollment agreement is ultimately responsible for all payments to the student’s account.

In the event that a family is unable to make a timely payment, contact should be initiated with the Business Office immediately to communicate the situation and make arrangements for payment. HHCA is committed to working diligently with its families to maintain each student’s enrollment in our school. 

In the event that an account begins aging and a payment arrangement cannot be agreed upon, the following steps will be taken:

• Initial communication from FACTS, notifying the family of late payment.
   
• At 30 days past due, communication will be initiated by the Business Office, either electronically or via phone call, to request payment.
   
• At 60 days past due, communication will be sent requesting payment and notifying the family that the student(s) will not be allowed to participate in the following services:
  - Access to report cards
  - Transcript requests
  - Extracurricular activities, including but not limited to athletics, drama, and school trips
   
• At 90 days past due, a certified letter will be sent explaining that non-payment of tuition is equivalent to withdrawal, and the withdrawal process will be initiated for the student. No student with a balance that is 90 days or more past due will be allowed to start a semester.

For Re-Enrolling Families:

• On or Before March 15 (prior to the upcoming school year): If a family has re-enrolled for the coming year but informs the Admissions Office of their intent not to return on or prior to this date, the family is released from their contract and all associated financial obligations for the upcoming year. There is no withdrawal fee assessed.  
• March 16 - May 15: If a family has re-enrolled for the coming year but informs the Admissions Office of their intent not to return between these dates, the family is released from their contract and all associated financial obligations for the upcoming year; however, a $2,000 withdrawal fee will be assessed.
• May 16 - First Day of School: If a family has re-enrolled for the coming year but informs the Admissions Office of their intent not to return between these dates, the family is released from their contract and all associated financial obligations for the upcoming year; however, a $4,000 withdrawal fee will be assessed.

For New Families:

• Within 4 weeks of date of contract completion: If a new family completes their enrollment contract and subsequently withdraws their student within 4 weeks of the date of the signed contract, the family will not be refunded their tuition deposit, but will not be subject to any additional fees.  

• After 4 weeks of date of contract completion: If a new family completes their enrollment contract and subsequently withdraws their student after 4 weeks of the date of the signed contract, the family will not be refunded their tuition deposit, and will be subject to an additional $2,000 withdrawal fee. 

Once a student begins attending classes at HHCA, the signor of the enrollment contract assumes the obligation to pay the remaining balance of tuition for the entirety of the school year. This obligation remains in effect in the event of withdrawal of the student prior to the end of the school year, whether the withdrawal is voluntary or for disciplinary, financial, and/or other reasons.

Tuition payments are non-refundable.

HHCA partners with Dewar Tuition Refund Insurance to offer parents protection for their tuition commitment in the case of an unforeseen student withdrawal from the school. Participation in the Tuition Refund Insurance Program is required for all students unless tuition is paid in full prior to the start of the school year, in which case participation is optional. The premium is calculated using a standard percentage and is based on the NET tuition amount owed for each student (total tuition net of any financial aid). The premium will be billed through FACTS and is payable with the first payment.

HHCA is committed to making a Christ-centered education accessible to families. Through our need-based Financial Aid program, tuition may be adjusted according to each family’s unique circumstances.

Applications are submitted through FACTS, a third-party service that reviews financial information. Final decisions are made by HHCA’s Financial Aid Committee. Families must reapply each year they are enrolled. 

For families receiving Financial Aid awards, the enrollment agreement is not binding until they have formally accepted or declined the award.