At HHCA, we are experiencing extremely high interest in enrollment for the 2020-2021 school year. Our goal is to set the standard for private schools by offering an excellent, faith-based 21st century education. Because of our progress in attaining this goal we are offering an Early Application option.
The Early Application option provides an opportunity for quality candidates to receive priority consideration for any available spaces that HHCA has for the 2020-2021 school year.
Standard Application (December 16, 2019-March 15, 2020)
The standard application deadline for the 2020-2021 school year is March 15th. After March 15th, we will continue to admit qualified students until a grade or class is at capacity. We will also consider applications submitted during the academic year as space permits. Candidates who complete the regular admissions process will be notified of their status within one week of the parent/student interviews.
Success: The admissions review committee must be confident that the student will be successful in the HHCA educational environment.
Partnership: Families must be committed to partnering with HHCA in the complete education of their student(s) and support the principles of Christian Education outlined in the Parent Partnership Agreement.
* Kindergarten applicants must be 5 years of age, on or before September 1 of intended enrollment year.
STEP 1: SUBMIT MATERIALS
- Application for Admission (Required for ALL new applicants)
- Application fee of $100
- Transcripts and copies of all academic/testing records via Student Records Release
- Copy of student birth certificate
- Current student immunization records
STEP 2: TESTING & INTERVIEWS
- Placement testing (if applicable)
- Student interview
- Parent interview
STEP 3: ASSESSMENT & NOTIFICATION
Upon acceptance, all families intending to enroll their child(ren) will be asked to submit an enrollment contract. This is the final step in accepting seats offered to your student(s) and serves as a binding contract between applicant families and HHCA. Applicants seeking tuition adjustments will receive award notification from the Business Office and will be asked to confirm any awards prior to solidify the Enrollment Agreement.
Affirmation of the School Vision, Mission, and Statement of Faith
Statement of Faith
Family Partnership Agreement
- Christian education is a cooperative partnership between the school, parents and students. Consequently, the educational philosophy, objectives, practices, and policies of the school will receive my support and that of my child(ren) at and away from school. The lack of such support may be grounds for being denied admission, re-enrollment, and in some cases, dismissal from school in accordance with school policies.
- I have carefully read and submit to the Mission Statement and Statement of Faith of Hilton Head Christian Academy and commit to partnering with the school in the total education of my child(ren). I pledge to support the aims and ideals of HHCA and will bring any criticisms directly to the faculty and/or administration so that those in authority may properly consider them.
- In accordance with the philosophy of Hilton Head Christian Academy, my child(ren) will respectfully participate in the spiritual life of the school, including bible classes, chapels, scripture memorization, spiritual emphasis activities, service projects, and retreats.
- The faculty and administration of the school have the responsibility, as well as the authority, to discipline my child(ren) and assign consequences in keeping with the discipline system outlined in the student handbook. If for any reason my child does not cooperate with the academic, disciplinary, or spiritual life standards in accordance with school policy, I will cooperate with the administration as it handles these situations and will avoid discussion with those not involved, so as to avert a spirit of dissension and division. HHCA reserves the right to dismiss, suspend, or otherwise discipline any student who does not adhere to the standards stated in the Student Handbook as determined by the administration.
HHCA offers multiple payment plans: an annual one-time payment, or bi-annual, quarterly or monthly payments. A discount is offered for tuition paid in full by June 15th prior to the start of that school year. If paying monthly, payments are required to be set-up as an auto-draft.
In order to reserve a student’s seat for the coming year, HHCA requires at least 25% of tuition be paid before the start of school. This is composed of payments due in June, July and August if paying monthly; or the first quarter or semester if paying quarterly or bi-annually.
A late fee of $40.00 will be assessed for non-timely payment of tuition and fees. A $25.00 bank fee will be assessed for returned checks or failed payments.
Payment of tuition is a condition of continuing enrollment. The individual(s) who signs the enrollment agreement is ultimately responsible for all payments to the student’s account.
Accounts Receivable Policy
- Initial communication from Smart Tuition, notifying family of late payment.
- At 30 days past due, communication will be initiated by the Business Office, either electronically or via phone call, to request payment.
- At 60 days past due, communication will be sent requesting payment and notifying the family that the student(s) will not be allowed to participate in the following services:
- Access to report cards
- Transcript requests
- Extracurricular activities, including but not limited to athletics, drama and school trips
- At 90 days past due, a certified letter will be sent explaining that non-payment of tuition is equivalent to withdrawal, and the withdrawal process will be initiated for the student. No student with a balance that is 90 days or more past due will be allowed to start a semester.
- Once a student begins attending classes at HHCA, the signor of the enrollment contract assumes the obligation to pay the remaining balance of tuition for the entirety of the school year. This obligation remains in effect in the event of withdrawal of the student prior to the end of the school year, whether the withdrawal be voluntary or for disciplinary, financial, and/or other reasons.
- Tuition payments are non-refundable.
HHCA partners with Dewar Tuition Refund Insurance to offer parents protection for their tuition commitment in the case of an unforeseen student withdrawal from the school. Participation in the Tuition Refund Insurance Program is required for all students unless tuition is paid in full prior to the start of the school year, in which case participation in optional. The premium is calculated using a standard percentage and is based on the NET tuition amount owed for each student (total tuition net of any financial aid). The premium will be billed through Smart Tuition and is payable with the first payment.
- All Flex Tuition applications are submitted through a third party processor, Smart Aid. Evaluation of completeness and validity of the information submitted, as well as the initial analysis of need, is provided by Smart Aid. When the family has completed the entire process with Smart Aid, including submitting all supporting documentation and follow-up requests from Smart Aid, the HHCA Financial Aid Committee reviews the Smart Aid Analysis. The Financial Aid Committee makes final decisions for Flex Tuition awards, including for appeals that are made to the original award granted to a family.
- Families receiving Flex Tuition awards must re-apply in each year for which they enroll. Flex Tuition awards will not be “grandfathered” for any family from year to year.
- For families receiving Flex Tuition awards, the enrollment agreement is not binding until they have formally accepted or declined the award.
Health and Safety Requirements and Waivers
Medical RecordsHilton Head Christian Academy uses Magnus Health, which is a secure online portal for the collection of student medical records and parent/guardian release and consent forms. I understand that ALL forms within the Magnus system must be completed prior to my child's first day of attendance at HHCA.
Health Physical Requirements
If necessary, I approve school authorities to take the following steps:
- Contact a parent or legal guardian of the student and follow his or her instructions.
- Contact the child’s physician and follow his or her instructions in the event a parent or legal guardian cannot be reached.
- Use his/her own discretion in contacting a properly licensed physician in the event the child’s physician and a parent or legal guardian cannot be reached.
Student Travel Policy
In the event of an injury requiring medical attention, I hereby grant permission to the supervising teacher(s) or staff (including volunteers) to attend to my son/daughter. If the injury warrants further medical attention, I expect every effort will be made to contact me to receive my specific authorization before action is taken. If efforts to contact me are unsuccessful, I grant permission for necessary medical treatment to be given. In addition, I hereby give my permission to the supervising teacher(s) or staff (including volunteers) to take my child to the physician, dentist or to the hospital if an accident or serious illness occurs on the trip and I cannot be located.
I recognize that unanticipated situations and problems can arise on any school-sponsored trip, which situations or problems are not reasonably within the control of the supervising teacher(s) or staff (including volunteers). I agree to release and hold harmless Hilton Head Christian Academy and its employees and volunteers, from any and all liability, claims, suits, demands, judgments, costs, interest and expense, arising from such activities, including any accident or injury to the student and the costs of medical services, or any cause beyond the control of HHCA including, but not limited to, natural disasters, civil disturbances, or acts of terrorism.
Student/Family Photo Release
Campus Security: Video Cameras
HHCA utilizes security cameras and video monitoring on campus to foster a safe and secure environment for all students, staff and school visitors as well as to protect all school property. Cameras are placed in general assembly and "traffic" areas including but not limited to hallways, lobbies, gymnasiums, auditoriums, cafeteria, parking lot and perimeter areas.