The Application Process
Your HHCA Journey Begins Here.
Thank you for your interest in Hilton Head Christian Academy. We are honored that you are considering our school for your family. We invite you to explore our site to learn more about HHCA.
For the 2020-2021 school year, we are fully enrolled in most grades. We currently have room in 4th grade only.
In order to accommodate proper physical distancing and other COVID-19-related safety measures, while providing the best possible educational experience, we are keeping our class sizes smaller than normal for now.
Families who wish to become a candidate for admissions when spaces become available are highly encouraged to connect with our Admissions Team.
Now accepting applications for the 2021-2022 school year!
APPLICANT FAMILY CHECKLIST
Our goal is for your experience to be excellent - from the time you connect with us, to your tour of our campus, all the way through the application process, and beyond. We will walk alongside you the entire way, and are always happy to answer any questions. The following steps are required within the application process:
- Create Your myHHCA Account HERE.
myHHCA is our online platform used throughout the application process.
- Complete online application form in myHHCA and submit the $100 application fee.
- Applications for HHCA's financial aid program (Flex Tuition) for the 2021-2022 school year open December 1, 2020. For priority consideration, the financial aid application and all supporting documentation should be submitted by December 15, 2020. Notification of financial aid awards will be provided for January 15, 2020.
- Gather the following supporting documents. Download and complete our student record request form (available in the sidebar). This form is for you to download and send to your child's school. This is a parent driven process. We will not communicate with your current school unless we speak with you first.
- school records
- transcripts and/or report cards
- birth certificate
- immunization records
- Email the supporting documents above to firstname.lastname@example.org.
AFTER APPLYING, YOUR NEXT STEPS
- After you've applied, our Admissions Team will schedule both student and parent interviews with the appropriate principal.
- After the application, application fee and all supporting documents have been submitted and interviews have been conducted, the student officially enters our pool of candidates.
Benchmark testing will be scheduled for all potential students. Testing dates are Saturday, January 16, 2021 or Saturday, January 23, 2021.
Rising 1st-5th grade testing will be from 10:00-10:45 AM.
Rising 6th-12th grade testing will be from 9:30-11:00 AM.
Each Kindergarten student will be benchmarked individually.
This will be held on our new campus in Bluffton, SC. If the potential student is unable to attend in person, the testing can be administered online at the same dates and times.
- Our Admissions Review Committee then reviews each candidate and awards admission based on the following criteria:
Desire: Applicants must express the desire and ability to be an active contributor to the HHCA school community. Students admitted to HHCA must agree to adhere to the Christian philosophy of education and all policies outlined in the Student Handbook.
Success: The Admissions Review Committee must be confident that the student will be successful in the HHCA educational environment.
Partnership: Families must be committed to partnering with HHCA in the complete education of their student(s) and support the principles of Christian Education outlined in the Parent Partnership Agreement (included below).
- When the Admissions Review Committee completes its evaluation, our Admissions Team will notify you.
- Upon acceptance, all families intending to enroll their student(s) will be asked to submit an enrollment contract. This is the final step in accepting seats offered to your student(s) and serves as a binding contract between applicant families and HHCA. Applicants seeking tuition adjustments will receive award notification from the Business Office and will be asked to confirm any awards prior to solidify the Enrollment Agreement.
INFORMATION ABOUT HHCA & FAQs
What does it mean to be a Christian school?
Does my family have to be Christian to apply?
The HHCA Statement of Faith
Family Partnership Agreement
- Christian education is a cooperative partnership between the school, parents and students. Consequently, the educational philosophy, objectives, practices, and policies of the school will receive my support and that of my child(ren) at and away from school. The lack of such support may be grounds for being denied admission, re-enrollment, and in some cases, dismissal from school in accordance with school policies.
- I have carefully read and submit to the Mission Statement and Statement of Faith of Hilton Head Christian Academy and commit to partnering with the school in the total education of my child(ren). I pledge to support the aims and ideals of HHCA and will bring any criticisms directly to the faculty and/or administration so that those in authority may properly consider them.
- In accordance with the philosophy of Hilton Head Christian Academy, my child(ren) will respectfully participate in the spiritual life of the school, including bible classes, chapels, scripture memorization, spiritual emphasis activities, service projects, and retreats.
- The faculty and administration of the school have the responsibility, as well as the authority, to discipline my child(ren) and assign consequences in keeping with the discipline system outlined in the student handbook. If for any reason my child does not cooperate with the academic, disciplinary, or spiritual life standards in accordance with school policy, I will cooperate with the administration as it handles these situations and will avoid discussion with those not involved, so as to avert a spirit of dissension and division. HHCA reserves the right to dismiss, suspend, or otherwise discipline any student who does not adhere to the standards stated in the Student Handbook as determined by the administration.
Will my child be prepared to attend a selective college or university?
HHCA Financial Policies
HHCA offers multiple payment plans: an annual one-time payment, or bi-annual, quarterly or monthly payments. A discount is offered for tuition paid in full by June 15th prior to the start of that school year. If paying monthly, payments are required to be set-up as an auto-draft.
In order to reserve a student’s seat for the coming year, HHCA requires at least 25% of tuition be paid before the start of school. This is composed of payments due in June, July and August if paying monthly; or the first quarter or semester if paying quarterly or bi-annually.
A late fee of $40.00 will be assessed for non-timely payment of tuition and fees. A $25.00 bank fee will be assessed for returned checks or failed payments.
Payment of tuition is a condition of continuing enrollment. The individual(s) who signs the enrollment agreement is ultimately responsible for all payments to the student’s account.
Accounts Receivable Policy
- Initial communication from Smart Tuition, notifying family of late payment.
- At 30 days past due, communication will be initiated by the Business Office, either electronically or via phone call, to request payment.
- At 60 days past due, communication will be sent requesting payment and notifying the family that the student(s) will not be allowed to participate in the following services:
- Access to report cards
- Transcript requests
- Extracurricular activities, including but not limited to athletics, drama and school trips
- At 90 days past due, a certified letter will be sent explaining that non-payment of tuition is equivalent to withdrawal, and the withdrawal process will be initiated for the student. No student with a balance that is 90 days or more past due will be allowed to start a semester.
- Once a student begins attending classes at HHCA, the signor of the enrollment contract assumes the obligation to pay the remaining balance of tuition for the entirety of the school year. This obligation remains in effect in the event of withdrawal of the student prior to the end of the school year, whether the withdrawal be voluntary or for disciplinary, financial, and/or other reasons.
- Tuition payments are non-refundable.
HHCA partners with Dewar Tuition Refund Insurance to offer parents protection for their tuition commitment in the case of an unforeseen student withdrawal from the school. Participation in the Tuition Refund Insurance Program is required for all students unless tuition is paid in full prior to the start of the school year, in which case participation in optional. The premium is calculated using a standard percentage and is based on the NET tuition amount owed for each student (total tuition net of any financial aid). The premium will be billed through Smart Tuition and is payable with the first payment.
- All Flex Tuition applications are submitted through a third party processor, Smart Aid. Evaluation of completeness and validity of the information submitted, as well as the initial analysis of need, is provided by Smart Aid. When the family has completed the entire process with Smart Aid, including submitting all supporting documentation and follow-up requests from Smart Aid, the HHCA Financial Aid Committee reviews the Smart Aid Analysis. The Financial Aid Committee makes final decisions for Flex Tuition awards, including for appeals that are made to the original award granted to a family.
- Families receiving Flex Tuition awards must re-apply in each year for which they enroll. Flex Tuition awards will not be “grandfathered” for any family from year to year.
- For families receiving Flex Tuition awards, the enrollment agreement is not binding until they have formally accepted or declined the award.
HHCA Health and Safety Requirements and Waivers
Medical RecordsHilton Head Christian Academy uses Magnus Health, which is a secure online portal for the collection of student medical records and parent/guardian release and consent forms. I understand that ALL forms within the Magnus system must be completed prior to my child's first day of attendance at HHCA.
Health Physical Requirements
If necessary, I approve school authorities to take the following steps:
- Contact a parent or legal guardian of the student and follow his or her instructions.
- Contact the child’s physician and follow his or her instructions in the event a parent or legal guardian cannot be reached.
- Use his/her own discretion in contacting a properly licensed physician in the event the child’s physician and a parent or legal guardian cannot be reached.
Student Travel Policy
In the event of an injury requiring medical attention, I hereby grant permission to the supervising teacher(s) or staff (including volunteers) to attend to my son/daughter. If the injury warrants further medical attention, I expect every effort will be made to contact me to receive my specific authorization before action is taken. If efforts to contact me are unsuccessful, I grant permission for necessary medical treatment to be given. In addition, I hereby give my permission to the supervising teacher(s) or staff (including volunteers) to take my child to the physician, dentist or to the hospital if an accident or serious illness occurs on the trip and I cannot be located.
I recognize that unanticipated situations and problems can arise on any school-sponsored trip, which situations or problems are not reasonably within the control of the supervising teacher(s) or staff (including volunteers). I agree to release and hold harmless Hilton Head Christian Academy and its employees and volunteers, from any and all liability, claims, suits, demands, judgments, costs, interest and expense, arising from such activities, including any accident or injury to the student and the costs of medical services, or any cause beyond the control of HHCA including, but not limited to, natural disasters, civil disturbances, or acts of terrorism.
Is transportation available?
Do HHCA students wear uniforms?