Admissions

Apply to HHCA

Admissions

Apply to HHCA

Students are admitted to HHCA based on the completion and review of parent and student applications, academic records, and admissions interviews. As you begin the steps to admission, please contact Dona Wood, Director of Admissions. She will be your liaison throughout the admissions process and is equipped to assist you along the way.

Admissions Timeline

Early Application

At HHCA, we are experiencing extremely high interest in enrollment for the 2019-2020 school year.  Our goal is to set the standard for private schools by offering an excellent, faith-based 21st century education. Because of our progress in attaining this goal we are offering an Early Application option.

The Early Application option provides an opportunity for quality candidates to receive priority consideration for any available spaces that HHCA has for the 2019-2020 school year.

The Early Application deadline is December 31st. Families are required to submit their online applications and academic transcripts by December 31st to be considered. Admissions interviews must be completed by January 31st. Early application students will be notified of their status by March 1st with an enrollment deadline of March 15th.

Please note, those interested in applying for financial assistance must complete a separate 3rd party aid application at www.smartaidforparents.com.

Regular Application

The Regular Application deadline for the 2019-2020 school year is March 15th.  After March 15th, we will continue to admit qualified students until a grade or class is at capacity. We will also consider applications submitted during the academic year as space permits. Candidates who complete the regular admissions process will be notified of their status within one week of the parent/student interviews.

Criteria for Admission

Admission to Hilton Head Christian Academy is based on availability of space, academic and behavioral records, and parent/student interviews.

Desire:  Applicants must express the desire and ability to be an active contributor to the HHCA school community.  Students admitted to HHCA must agree to adhere to the Christian philosophy of education and all policies outlined in the Student Handbook.

Success
:  The admissions review committee must be confident that the student will be successful in the HHCA educational environment.

Partnership:  Families must be committed to partnering with HHCA in the complete education of their student(s) and support the principles of Christian Education outlined in the Parent Partnership Agreement.

* Hilton Head Christian Academy admits students of any race, color, national and ethnic origin to all the rights, privileges, programs, and activities generally accorded or made available to students at the school. HHCA does not discriminate on the basis of race, color, national, and ethnic origin in administration of its educational policies, admissions policies, tuition assistance, and athletic or other school administered programs.

* Kindergarten applicants must be 5 years of age, on or before September 1 of intended enrollment year.

Steps to Apply

List of 3 items.

  • Step 1: Submit Materials

    The following application materials must be submitted prior to scheduling admissions interviews or placement testing:
    * All students accepted and enrolled in 6-12 grade are required to have a health physical, regardless of sports participation, prior to beginning classes at HHCA.
  • Step 2: Testing & Interviews

    Once the above materials have been submitted, the admissions process continues with:
    • Placement testing (if applicable)
    • Student interview
    • Parent interview
  • Step 3: Assessment & Notification

    After all documents have been submitted and parent/student interviews have been conducted, the Admissions Review Committee will assess completed student files and applicant families will be notified.

    Upon acceptance, all families intending to enroll their child(ren) will be asked to submit an enrollment contract. This is the final step in accepting seats offered to your student(s) and serves as a binding contract between applicant families and HHCA. Applicants seeking tuition adjustments will receive award notification from the Business Office and will be asked to confirm any awards prior to solidify the Enrollment Agreement.

     

Enrollment Policies

List of 5 items.

  • Affirmation of the School Vision, Mission, and Statement of Faith

    Vision Statement

    To know Christ and make Him known.

    Mission Statement

    Hilton Head Christian Academy’s mission is to partner with our families by providing our students with a firm foundation, comprising a growing relationship with Jesus Christ and a relentless pursuit of excellence in academics, athletics, and the arts, through which students are equipped to impact the world for His glory.

    Statement of Faith

    We believe the Bible, consisting of the Old and New Testaments, to be verbally inspired, inerrant in the original manuscripts and infallible. The Bible is the Word of God, the supreme authority in faith and life.
    We believe there is one living and true God: an infinite, eternal and unchanging Spirit; perfect in all His attributes; one in essence, power and glory but eternally subsistent in three persons: Father, Son and Holy Spirit.
    We believe that in Adam’s sin the human race fell from a state of innocence before its Creator and entered a state of sinfulness and spiritual impotence. In the fall the image of God in man was marred, and man became unwilling and unable to fulfill his obligations to his Creator. In his natural state, man is helpless before the just wrath of a righteous God.
    We believe Jesus Christ was eternally existent as God, that He became man, yet without sin, being conceived by the Holy Spirit and born of the virgin Mary; that He lived a sinless life; that He ascended into heaven in that body glorified, where He is now our intercessor; and that He will return again personally, visibly and gloriously.
    We believe that salvation is wholly of God, by grace; that God in love gave His only Son to die on the cross for sin, thus procuring the redemption of those who believe in Him; that this salvation is not merited in any way by man; that God commands all people to repent of sin and believe in Christ; and that this salvation is eternal in its duration and results in good works.
  • Family Partnership Agreement

    1. Christian education is a cooperative partnership between the school, parents and students. Consequently, the educational philosophy, objectives, practices, and policies of the school will receive my support and that of my child(ren) at and away from school. The lack of such support may be grounds for being denied admission, re-enrollment, and in some cases, dismissal from school in accordance with school policies.

    2. I have carefully read and submit to the Mission Statement and Statement of Faith of Hilton Head Christian Academy and commit to partnering with the school in the total education of my child(ren). I pledge to support the aims and ideals of HHCA and will bring any criticisms directly to the faculty and/or administration so that those in authority may properly consider them.

    3. In accordance with the philosophy of Hilton Head Christian Academy, my child(ren) will respectfully participate in the spiritual life of the school, including bible classes, chapels, scripture memorization, spiritual emphasis activities, service projects, and retreats.

    4. The faculty and administration of the school have the responsibility, as well as the authority, to discipline my child(ren) and assign consequences in keeping with the discipline system outlined in the student handbook. If for any reason my child does not cooperate with the academic, disciplinary, or spiritual life standards in accordance with school policy, I will cooperate with the administration as it handles these situations and will avoid discussion with those not involved, so as to avert a spirit of dissension and division. HHCA reserves the right to dismiss, suspend, or otherwise discipline any student who does not adhere to the standards stated in the Student Handbook as determined by the administration.
  • Financial Policies

    Tuition Payments

    All tuition and fee payments are handled through a third party billing processor, Smart Tuition. It is the responsibility of the family to ensure that they have established an account with Smart Tuition, and that they manage and maintain a current account at all times. Additionally, it is the responsibility of the family to read and understand all policies and procedures related to their account with Smart Tuition, including but not limited to payment methods and due dates.

    HHCA offers multiple payment plans: an annual one-time payment, or bi-annual, quarterly or monthly payments. A discount is offered if paying in full. If paying monthly, payments are required to be set-up as an auto-draft.

    A late fee of $40.00 will be assessed for non-timely payment of tuition and fees. A $25.00 bank fee will be assessed for returned checks or failed payments.

    In order to reserve a student’s seat for the coming year, HHCA requires 25% of tuition be paid before the start of school. This is composed of payments due in June, July and August, if paying monthly; or the first quarter, if paying quarterly. A discount is offered for tuition paid in full prior to the start of school.

    Payment of tuition is a condition of continuing enrollment. The individual(s) who signs the enrollment agreement is ultimately responsible for all payments to the student’s account.
     

    Accounts Receivable Policy

    In the event that a family is unable to make a timely payment, contact should be initiated with the Business Office immediately to communicate the situation and make arrangements for payment. HHCA is committed to working diligently with its families to maintain each student’s enrollment in HHCA. However, in the event that an account begins aging and a payment arrangement cannot be agreed upon, the following steps will be taken:
    1. Initial communication from Smart Tuition, notifying family of late payment.
    2. At 30 days past due, communication will be initiated by the Business Office, either electronically or via phone call, to request payment.
    3. At 60 days past due, communication will be sent requesting payment and notifying the family that the student(s) will not be allowed to participate in the following services:
      - Access to report cards
      - Transcript requests
      - Extracurricular activities, including but not limited to athletics, drama and school trips
    4. At 90 days past due, a certified letter will be sent explaining that non-payment of tuition is equivalent to withdrawal, and the withdrawal process will be initiated for the student. No student with a balance that is 90 days or more past due will be allowed to start a semester.
    Note: A senior’s account must be paid in full prior to final exams, AP exams, and graduation practice participation.

    Withdrawal

    If a family enrolls their child at HHCA and subsequently withdraws their student, the family must notify the Admissions Office in writing no later than June 1stprior to the upcoming school year. After June 1st but prior to the first day of school, a $500 withdrawal fee per student will apply; however, the family will be released of any additional financial obligation.
    1. Once a student begins attending classes at HHCA, the signor of the enrollment contract assumes the obligation to pay the remaining balance of tuition for the entirety of the school year. This obligation remains in effect in the event of withdrawal of the student prior to the end of the school year, whether the withdrawal be voluntary or for disciplinary, financial, and/or other reasons.
    2. Tuition payments are non-refundable.
    3. HHCA partners with Dewar Tuition Refund Insurance to offer parents protection for their tuition commitment in the case of an unforeseen student withdrawal from the school.  Participation in the Tuition Refund Insurance Program is required for all students, unless tuition is paid in full prior to the start of the school year.  The premium is calculated using on a standard percentage, and is based on the NET tuition amount owed for each student (total tuition net of any financial aid).  The premium will be billed through Smart Tuition and is payable with the first payment.


    Flex Tuition

    Flex Tuition is HHCA’s program that determines a family’s financial need, and if a need exists, adjusts tuition to meet the family in their financial circumstance. Flex Tuition is awarded to families on a financial needs basis ONLY.
    1. All Flex Tuition applications are submitted through a third party processor, Smart Aid. Evaluation of completeness and validity of information submitted, as well as initial analysis of need, is provided by Smart Aid. When the family has completed the entire process with Smart Aid, including submitting all supporting documentation and follow-up requests from Smart Aid, the HHCA Financial Aid Committee reviews the Smart Aid Analysis. The Financial Aid Committee makes final decisions for Flex Tuition awards, including for appeals that are made to the original award granted to a family.
    2. Families receiving Flex Tuition awards must re-apply in each year for which they enroll. Flex Tuition awards will not be “grandfathered” for any family from year to year.
    3. For families receiving Flex Tuition awards, the enrollment agreement is not binding until they have formally accepted or declined the award.
    Exceptions to any of the financial policies stated herein may be made solely by the Head of School and/or Board of Directors.
  • Health and Safety Requirements and Waivers

    Immunization Requirements

    I understand that South Carolina law dictates that my child cannot be admitted to attend any school or child development program without a valid SC Certificate of Immunization or a medical, religious, or special exemption.

    Emergency Medical Card

    I understand that my child must have an emergency medical card on file in order to attend classes at HHCA.

    Health Physical Requirements

    I understand that all 6th-12th grade students at HHCA are required to complete a current health physical prior to the start of school, should they elect to take a physical education class or participate in a school sport.

    Safety Acknowledgement

    In the event my child becomes ill or is injured while under school supervision, I approve school authorities to take the following steps:
    • Contact a parent or legal guardian of the student and follow his or her instructions.
    • Contact the child’s physician and follow his or her instructions in the event a parent or legal guardian cannot be reached.
    • Use their own discretion in contacting a properly licensed physician in the event the child’s physician and a parent or legal guardian cannot be reached.
    If, in the opinion of a properly licensed and practicing physician, my child needs medical or surgical services which require my consent before being supplied, I herby authorize, appoint, and empower the headmaster or his designee, to furnish on my behalf such written or oral authorization as may be so required. Furthermore, I release the headmaster, his designee, the board of directors, and HHCA any liability which may arise from giving such authorization, it being my desire that my child be furnished with medical or surgical services as soon as reasonably possible after the need arises.

    Student Travel Policy

    I permit my child to attend all authorized and supervised field trips. I release Hilton Head Christian Academy from any liability for my child.
  • Student/Family Photo Release

    I authorize and give full consent to Hilton Head Christian Academy the right to publish and copyright all photographs in which my child appears in any and all programs of HHCA.

    I further agree that Hilton Head Christian Academy has permission for photographic images taken of our family members to be used in school newsletters, advertisements, annuals and other promotional material including but not limited to social media.

    Additionally, I agree that use of a photograph or photographs does not constitute in any manner a waiver of Hilton Head Christian Academy’s policies, programs, or rules, nor does continued use constitute an agreement to continue the child’s enrollment.

    I hereby approve the foregoing and consent to the use of photographs subject to the terms mentioned above. I affirm that I have the legal right to issue such consent.
Our family would like to thank God for each and every one who is a part of our new HHCA Family.

Hilton Head Christian Academy

Hilton Head Christian Academy is a Christ-centered College Preparatory School serving grades Kindergarten through 12th.