MIDDLE SCHOOL RETREAT

8th Grade | August 28-30, 2024

6th & 7th Grades | August 29-30, 2024

Epworth by the Sea

100 Arthur J. Moore Drive
St. Simons Island, Georgia 31522
(912) 638-8688

Middle School students are AUTOMATICALLY REGISTERED for the retreat. However, if your student is unable to attend OR if you plan to pick them up from retreat and they WILL NOT travel home with HHCA, you must complete this OPT OUT form.  

Please review the important information included below and reach out to Mr. Jason Suddeth, Director of Spiritual Life, with any questions.

Middle School Retreat is a long-standing HHCA tradition and often a highlight of the school year. Students are encouraged to make the most of this important time, participate in as much as possible, have a good spirit, and allow the Lord to work in their life.

MEDICATIONS AT RETREAT

If your student takes any medication please read below AND contact Nurse Lucania prior to retreat to discuss details. 

Administration of Medication at Retreat

Students are not allowed to bring medications on a retreat unless all self-medicating forms have been returned to the school nurse for approval.

If a student is required to take medication during the retreat, only the school nurse or nurse-trained, Unlicensed Assistive Personnel (UAP) will administer the medication. The medication will be administered in compliance with the regulations that follow:

Prescription Medications

Prescription medications cannot be administered on the retreat without the HHCA Prescription Medication Authorization Form that must be signed and dated by both the physician and parent and turned into Nurse Lucania no later than Monday, August 26. This includes epi-pens and inhalers. All students with allergies requiring epi-pens, inhalers or seizures MUST have an Action Plan Form signed by the physician and uploaded. Please only send the amount needed for the retreat. The medication and form should then be packaged in a large Ziplock bag for transportation.

The prescription medication authorization form, along with all medications (in their original, current container with a pharmacy label) MUST be turned in to Nurse Lucania no later than Monday, August 26, 2024.

Emergency Medication (Life-threatening Situations)

Medication will be administered by the school nurse, or by other school personnel trained by the school nurse (UAP), to students who have a history of serious allergic reactions or health conditions, which may require specific medication(s) for certain life-threatening circumstances. All Epi-Pen’s, inhalers and lifesaving medications that are currently stored in the clinic will accompany the student on retreat. If you would like to send extra medications for backup, please send these in no later than 10/6/23.

Over-the-Counter Medications: (OTC) 

1. Stock over-the-counter medications are available to students on the retreat and can be given with parental consent (given in Magnus Health Portal). Stock medications available on the retreat include Ibuprofen, Acetaminophen, Tums, and Benadryl.

2. Any non-stock OTC medications requested by the parent or guardian to be given to the student requires written parental permission as well as the medication. Written permission MUST include:

a.       Child’s Name
b.       Name of Medication
c.       Dosage
d.       Purpose of Medication
e.       Time to be Administered
f.        Route of Medication 

Parents are responsible for picking up medications and packaging from the clinic following the retreat.

NOTE:

The school nurse, under exceptional circumstances, retains the discretion to reject requests for administration of medication. A log of administered medications will be maintained.