2023 UPPER SCHOOL RETREAT

Sunday, October 1-Tuesday, October 3, 2023.   

• Arrive at HHCA at 12:30 PM, Sunday, October 1. Students should eat lunch before they arrive. We will not be stopping on the way to Carolina Point. 
   
• We will depart Carolina Point on Tuesday, October 3, at 1:00 PM. We will return to HHCA between 6:00-6:30 PM. 
   
• Upon arrival at HHCA, students should drop their bags at their assigned bus and proceed to the Gym until departure. NOTE: It is always safer NOT to leave a car on campus overnight. 

• Cell phones will be returned to students for the bus trip home (see full cell phone policy below) so they can update parents with any changes in the schedule of arrival back to campus.   

NOTE: If your student will NOT be traveling home from Carolina Point with HHCA you will need to complete this online form.

• Your Bible, a pen and a journal
• Sheets for a twin bed (or a sleeping bag) and a pillow
• Toiletries (including towels & wash cloths)
• Money for the Snack Shop

See below for information about what to wear.

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Do not bring anything that is Illegal or not allowed at HHCA.

• Modest, casual clothing appropriate for Retreat activities
• Girls: wear a one-piece bathing suit
• Regular t-shirts with modest shorts
• Light jacket or sweatshirt
• Clothes that could get dirty

Retreat should be a time of interaction with friends, class bonding, and the chance to get away from everything (including electronics).

With this in mind, cell phones will be collected upon arrival to help the students genuinely retreat from their normal daily lives. If there is an emergency or you need to contact your child, please call Mr. Jason Suddeth at (843) 540-0585.

If your student takes any medication:

Please read below AND contact Nurse Lucania prior to retreat to discuss details. 

NOTE: All medications and forms MUST be turned in to the School Nurse no later than FRIDAY, 9/29/23.

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Administration of Medication at Retreat

Students are not allowed to bring medications on a retreat unless all self-medicating forms have been returned to the school nurse for approval.

If a student is required to take medication during the retreat, only the school nurse or nurse-trained, Unlicensed Assistive Personnel (UAP) will administer the medication. The medication will be administered in compliance with the regulations that follow:

Prescription Medications:
Prescription medications cannot be administered on the retreat without the HHCA Prescription Medication Authorization Form that must be signed and dated by both the physician and parent. This includes epi-pens and inhalers. All students with allergies requiring epi-pens, inhalers or seizures MUST have an Action Plan Form signed by the physician and uploaded. 

Medication must be in its original, current pharmacy container, with a pharmacy label. Please only send the amount needed for the retreat. The medication and form should then be packaged in a large Ziplock bag for transportation.

>>All medications and forms MUST be turned in to Nurse Lucania no later than Friday, 9/29/23

We will not accept late medications.

If your child already has a prescription medication in the clinic that is routinely administered during the school day, that medication will automatically accompany the student.

Emergency Medication (Life-threatening Situations)
Medication will be administered by the school nurse, or by other school personnel trained by the school nurse (UAP), to students who have a history of serious allergic reactions or health conditions, which may require specific medication(s) for certain life-threatening circumstances. All Epi-Pen’s, inhalers and lifesaving medications that are currently stored in the clinic will accompany the student on retreat. If you would like to send extra medications for backup, please send these in no later than 9/29/23.

Over-the-Counter Medications: (OTC) 
1. Stock over-the-counter medications are available to students on the retreat and can be given with parental consent (given in Magnus Health Portal). Stock medications available on the retreat include Ibuprofen, Acetaminophen, Tums, and Benadryl.

2. Any non-stock OTC medications requested by the parent or guardian to be given to the student requires written parental permission as well as the medication. Written permission MUST include:

a.       Child’s Name
b.       Name of Medication
c.       Dosage
d.       Purpose of Medication
e.       Time to be Administered
f.        Route of Medication 

Parents are responsible for picking up medications and packaging from the clinic following the retreat.

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Peanut and Nut-Free Retreat

To ensure the safety of our students, ALL peanuts, nuts, and nut products are strictly prohibited for retreat. This includes while traveling on the bus to and from retreat.

We have several students with life-threatening allergies to peanuts, nuts, and nut products. For these students, exposure to any nut allergens in any way (skin contact or ingestion) could result in anaphylaxis, a potentially fatal condition requiring immediate medical attention.

We ask that all parents/guardians be conscientious in the selection of snacks your child brings to retreat to eliminate the chance of these children being exposed. 

Thank you in advance for making the retreat a safe and healthy place for all students, and please reach out to Nurse Lucania with any questions.

NOTE:

The school nurse, under exceptional circumstances, retains the discretion to reject requests for administration of medication. A log of administered medications will be maintained.